1. Inquiry
Letter
An Inquiry Letter is a type of request
letter or request for information about a product, service, job opening or
other business information. This function is to display information sources
such as newspapers, magazines or electronic media about current products /
services with the information needed.
At present it is an initial step from a
company from various parties. In this letter, there are a number of things
discussed by the service provider / product which is a question from the buyer
in order to help the buyer to find out information about the product / service.
These things include:
a. Name
and type of product
b. Product
specifications, namely; type, size, quality, capacity etc.;
c. Price
of the unit.
d. Discounts;
e. How
to pay from the buyer to the seller;
f. How
to deliver products from seller to buyer, and
g. Convenience
that may be obtained by the buyer, such as a warranty and others.
Example an Inquiry Letter:
2. Order
Letter
An
Order Letter is a letter from a prospective buyer to the seller whose contents
ask for a quote. That is, prospective buyers ask through a letter so that the
seller formally offers him an offer. With the offer from the seller, the
prospective buyer will find out the price, the terms of sale and purchase, and
a description of the goods or services to be purchased. This is the purpose of
the prospective buyer writing a letter requesting an offer to the seller. If
the prospective buyer already knows the condition of an item / service and the
price and purchase conditions, of course he does not need to ask for a quote from
the seller.
An
Order Letter is required in formal trade which requires official official
procedures in writing. A large company as a seller, for example, does not
simply serve requests for offers via telephone. Letters of request for offers
are often the initial stages of the process of business transactions. Through
the order letter the prospective buyer asks or asks for information about the
goods or services that will be bought. As a reaction, the seller explains the
things that the buyer wants to order and finally the business transaction
occurs as the peak of the buying and selling process.
Remember
that all relevant information must be given in the order letter. This is like
more business and of course helps to prevent reading errors to compile a table
of items needed. As a guide for compiling an order letter you must fulfill:
a. Reference
to a source of information
b. List
of products to be ordered
c.
Quantity, quality, price, catalog number (if any) (quantity,
quality, price, catalog number (if any))
d. Details
of delivery and payment (delivery and payment details)
e. An
order number (order number)
The
order letter is used to order goods according to the amount needed by the
company either by using the official order form or not. There are two ways to
make an order letter, namely:
a. Order
without using official order form
b. Order
by using the official order form
Ordering
without using an official order form can be done by simply writing a letter
with all the order details by directly entering into the letter. Thus, this
letter functions as an order letter, so the content must be clear, concise and
direct to the destination.
While in large companies, in general,
it is usually done by using an official order form. Every time you want to make
an order, you can fill in the available fields. Order forms or often called
purchase orders (PO) usually consist of:
a. No.
(number)
b. Unit
price
c. Description
/ items
d. Amount
e. Quantity
f. Delivery
date
g. Type
h. Terms
of payment
Example
an Order Letter:
Questions about Inquiry Letter.
1.
Who is the sending message ?
Marketing
Director of Cloud Clothes Distro Indonesia product.
2. Who is the received of the message?
Mr.
Cokro Darmawan
3. What is the position of Mr. Cokro?
Executive
Director of Indonesia Garment.
4. What is the most important things a message talking about?
Marketing
Director of Cloud Clothes Distro will visited Mr. Cokro Darmawan stand, because
it has a interested result.
5. What will Cloud Clothes Distro do next after arrived in Mr.Cokro Darmawan stand?
Check
the details of product with a sample and term of payment price list.
Questions about Order Letter.
1. What is the position of Jim Dandy?
General
Manager of Dandy Manufacturing. Inc
2. What the items Mr. Jim Dandy want to orders?
Tiny
Blue Widget, Deluxe Yellow Widget and Super Deluxe Red Widget.
3. What method of payment is used?
Cash
on Delivery
4. How long the delivery notice ?
10
days.
5. What is the name of shop Mr.Jim Dandy ordered?
Better
Widget Markers,Inc.
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